Exchange delegates can send items on your behalf, including creating and responding to meeting requests.  To control delegates on your Exchange mailbox:

Adding Delegates

In Outlook click the Tools pull down menu and select Options.

Once the Options window is open click the Delegates tab.  It should look like this:

To add a delegate click the “Add…” button, and choose the name of the person you would like to be a delegate of your account.

Once you select a delegate a window with specific delegate permissions we be available.

Select the resources and permission levels that are appropriate for the delegation that you desire, and click OK.

Below the window that lists your individual delegates is where you can control the default action for meeting requests for all of your delegates.  Be aware that which ever option you choose applies to all delegates of your account.

Deleting Delegates

To delete a delegate highlight the delegate that you want to delete and click “Remove.”

Note:  When the owner of a mailbox leaves the College and their Exchange mailbox is disconnected and they are configured as a delegate  to automatically receive meeting requests the organizer of the meeting will receive the following error message:

Delivery has failed to these recipients or distribution lists:

LastName, FirstName<mailto:IMCEAEX-_O%3DACESNET_OU%3DEXCHANGE%2B20ADMINISTRATIVE%2B20GROUP%2B2

0%2B28FYDIBOHF23SPDLT%2B29_CN%3DRECIPIENTS_CN%3netid@acesnet.uiuc.edu>

The recipient’s e-mail address was not found in the recipient’s e-mail system. Microsoft Exchange will not try to redeliver this message for you. Please check the e-mail address and try resending this message, or provide the following diagnostic text to your system administrator.

_____

Sent by Microsoft Exchange Server 2007

To resolve this error message simply delete the delegate that was previously disconnected from the Exchange server.

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