These instructions apply to the current model line of Ricoh copiers. Before scan-to-email will work properly, you may need to contact your department’s IT Pro to set the copier up with that feature.

 

Adding/Updating Address Book Entries

Scan-to-email requires both a sender and a recipient. Both must be set up properly in the copier’s local Address Book.

To create a new entry in the Address Book:

1. Press Scanner

 

2. Tap “Prg. Dest.”

 

3. Under the “Names” tab, tap “Change” and enter the first name or label in the “Name” and “Key Display” fields.

 

4. Under the “E-mail” tab, tap “Change” and enter the email address.

 

5. Under the “Protection” tab, tap “Destination.” NOTE: If this email address will also be used to send, also tap “Sender” here.

6. The new entry will now show up in the Address Book.

 

To change an existing address to the Address Book:

1. Press Tools/Counter button

 

2. Tap “System Settings”

 

3. Tap “Administrator Tools” and then “Address Book Managment”

 

4. Choose the existing entry from the “All Users” list

5. Make changes as needed.

 

Scanning a document to an email address

1. Press the Scanner button

2. Load the document, either on the glass or document feeder (full-size sheet of paper only)

3. Choose destination from the on-screen address book (you may have to arrow down to find the desired entry)

4. Tap “Sender Name” and choose the appropriate sender (yourself or an office email address)

5. If you want to add a subject and/or text to the email, tap the corresponding buttons.

6. Press the green Start button to begin scanning. If only scanning one sheet, press the pound (#) key to finish the scan and begin sending.

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